The Problem
You're wasting hours every week copy-pasting data from your contracts. Errors pile up, and your team loses precious time on repetitive tasks.
How it works
1. Create a template
Define the fields to extract from your contracts (number, date, amount, etc.).
2. Set up automation
Connect Notion and define how data should be sent.
3. Upload your documents
Drag and drop your files. Extraction and sending happen automatically.
Notion has become the tool of choice for modern legal teams to centralize their knowledge base. Managing contracts in a Notion database enables tracking deadlines, organizing documents, and collaborating effectively. Automatic extraction adds the final puzzle piece: feeding this database without manual entry.
Contract Management Notion: A Powerful Database
Notion offers unique flexibility for contract management. Creating a contract database enables:
- Centralizing all contracts in one accessible place - Creating views by type (suppliers, clients, partners) - Tracking key dates: signature, effective date, expiration - Linking contracts to other databases (contacts, projects) - Attaching PDF documents for reference - Collaborating with comments and mentions
With Extralys, each uploaded contract automatically enriches this database with extracted data: parties, dates, amounts, key clauses.
- •Centralization of all contracts
- •Customized views by type or status
- •Links with other Notion databases
- •Integrated collaboration and comments
Contract Deadline Tracking: Never Miss Another Deadline
Tracking contract deadlines is critical. An unwanted automatic renewal, a missed termination clause, can be costly for the company.
Automatic extraction of contract dates to Notion enables:
**Reminder alerts**: Notion can send notifications before key dates.
**Calendar view**: Visualize all upcoming deadlines at a glance.
**Automatic calculations**: Calculate notice dates from expiration dates.
**Assignment**: Assign a responsible person for each contract and its follow-up.
This proactive system transforms reactive contract management ("we forgot to terminate") into proactive management ("we have 90 days to negotiate new terms").
Use Case: Legal Department of a Mid-Size Company
The legal department of a mid-size company manages 300 active contracts: suppliers, major clients, partners, leases. Without a centralized system, tracking relies on scattered Excel files and staff memory.
With Extralys feeding a Notion database:
1. Existing contracts are uploaded and analyzed by AI 2. The Notion database fills automatically: parties, dates, values, terms 3. Views by deadline enable anticipating renewals 4. New contracts are added on an ongoing basis 5. The legal team has complete visibility
Result: no more unwanted renewals, anticipated negotiations, and perfect traceability for audits.
- •Digitization of 300 existing contracts
- •Automatic creation of Notion entries
- •Anticipation of renewals
- •Traceability for audit
Legal Document Automation: Beyond Contracts
The Notion database is not limited to contracts. Extralys can feed databases of:
**NDAs and confidentiality agreements**: Track commitments and their durations.
**Amendments**: Link them to main contracts and track modifications.
**Powers of attorney and delegations**: Manage powers and their validity.
**Litigation**: Create litigation tracking with procedural deadlines.
Each document type can have its own Notion database with adapted properties, while remaining interconnected via Notion relations.
Extraction Workflow to Notion
Setting up automation is simple:
1. **Create your Notion database**: - Properties: Name, Parties (relation), Signature Date, Expiration Date, Amount, Status - Views: All contracts, By deadline, By supplier
2. **Configure Extralys**: - Create a "Contract" template with fields to extract - Connect your Notion workspace - Map fields to properties
3. **Upload your contracts**: - Drag & drop or send by email - AI extracts and creates Notion entries
4. **Complete if necessary**: - Add relations manually - Enrich with notes and comments
Get Started with 50 Free Extractions
Ready to modernize your contract management with Notion? Create your Extralys account and test contract extraction with 50 free documents.
Set up your database, upload your contracts, and discover how the Notion + Extralys combination can transform your legal tracking. Less data entry, more control.