The Problem
You're wasting hours every week copy-pasting data from your purchase orders. Errors pile up, and your team loses precious time on repetitive tasks.
How it works
1. Create a template
Define the fields to extract from your purchase orders (number, date, amount, etc.).
2. Set up automation
Connect Notion and define how data should be sent.
3. Upload your documents
Drag and drop your files. Extraction and sending happen automatically.
Purchase Orders (POs) are essential for controlling expenses before they are incurred. Managing these documents in Notion allows centralizing purchase requests and tracking budgets. Automatic extraction facilitates integrating incoming orders or archiving issued ones.
Purchase Order Management Notion: Simple Centralization
Notion is an excellent tool for managing a lightweight procurement process. By centralizing POs in a Notion database, you get:
- A single registry of all orders placed - Status tracking (Sent, Confirmed, Delivered, Invoiced) - A view by supplier or department
With Extralys, you can upload a PDF PO (received or issued) and automatically extract lines, amounts, and dates to populate your database.
- •Centralized purchase registry
- •Order status tracking
- •Budget views by team
- •Automatic line item extraction
Procurement Analytics: Control Your Costs
Once your purchase data is in Notion, the power of analysis is within reach. You can easily answer questions like:
**What is our purchase volume with this supplier?** Useful for negotiating discounts.
**Which departments spend the most?** For management control.
**What is the seasonality of our purchases?** To better forecast cash flow.
Intelligent extraction transforms static PDFs into strategic data for the company.
Use Case: Hyper-growth Startup
A startup grows fast and purchasing becomes chaotic. Every manager buys on their own. Finance has no visibility on upcoming commitments.
With Extralys and Notion:
1. A simple process is set up: every PO must be dropped into the Notion "Purchases" page 2. Extralys extracts key data: amount, vendor, date 3. A "Budget" property links the order to a budget line 4. The CFO has a "Month Commitments" view updated in real-time
Result: cost control restored without excessive administrative burden (no big ERP).
- •Immediate visibility on future cash flow
- •Manager accountability
- •Lean and agile process
- •No complex ERP setup
Linking Orders and Invoices in Notion
The logical next step is to link your purchase orders to your invoices. If you also use Extralys for invoices, you can create a relation in Notion between the "Orders" database and the "Invoices" database.
This allows verifying that each invoice corresponds to an approved order (simplified 3-way matching), an essential practice to avoid fraud and billing errors.
Start with 50 Free Purchase Orders
Bring order to your purchasing with Notion and Extralys. Create your account to get 50 free extractions.
Give visibility to your finance team and simplify life for your operational managers.