The Problem
You're wasting hours every week copy-pasting data from your invoices. Errors pile up, and your team loses precious time on repetitive tasks.
How it works
1. Create a template
Define the fields to extract from your invoices (number, date, amount, etc.).
2. Set up automation
Connect Notion and define how data should be sent.
3. Upload your documents
Drag and drop your files. Extraction and sending happen automatically.
Notion databases have become an essential tool for teams looking to centralize their information. But manually feeding these databases with data from paper or PDF invoices remains a bottleneck. Automatic invoice extraction to Notion eliminates this repetitive work and transforms your documents into structured database entries.
Notion Database Automation: Beyond Simple Storage
Notion is not just a note-taking tool—it's a flexible information management system that can replace dozens of applications. For accounting or administrative teams, creating an invoice database in Notion allows you to:
- Centralize all supplier documents in one place - Create filtered views by supplier, date, or amount - Track processing status (received, validated, paid) - Link invoices to projects or clients - Collaborate as a team with comments and mentions
With Extralys, this database is automatically populated with each new uploaded invoice.
- •Centralized and searchable database
- •Customizable views (kanban, calendar, table)
- •Links between invoices and other data
- •Native team collaboration
Invoice Processing Without Templates: The AI Advantage
Traditional invoice extraction solutions require creating a template for each document format. If you have 50 suppliers with 50 different formats, that's 50 templates to configure and maintain.
Extralys uses a different approach based on Intelligent Document Processing. Our AI understands invoice structure and identifies relevant fields regardless of format: invoice number at top right or bottom left, VAT displayed as percentage or amount, dates in European or American format.
This flexibility means you can process invoices from all your suppliers with a single extraction template, without specific configuration for each format.
Use Case: Supplier Invoice Management for SMBs
A 20-person SMB receives an average of 100 supplier invoices per month. Without an automated system, managing these invoices involves:
- Opening each PDF received by email - Reading and identifying key information - Manual entry into a spreadsheet or accounting system - Filing the document in a folder - Payment tracking
With Extralys connected to Notion, the workflow becomes:
1. Invoices are uploaded to Extralys (manually or via email) 2. AI extracts: supplier, number, date, amounts, due date 3. A new entry is automatically created in the Notion database 4. The original PDF is attached to the entry 5. The team tracks processing via Notion statuses
Time saved: 80%. Data entry errors: virtually eliminated.
- •Simple upload (drag & drop or email)
- •Extraction in seconds
- •Notion entry created automatically
- •PDF attached for reference
IDP Software for Small Business: An Accessible Solution
Intelligent Document Processing was historically reserved for large enterprises with significant IT budgets. Extralys democratizes this technology by making it accessible to SMBs and freelancers.
Our freemium model allows you to start with 50 free extractions, no commitment required. And our pricing is based on extraction volume, not the number of users or connections. A small business can thus benefit from the same extraction power as large corporations, at a cost adapted to their activity.
Integration with Notion reinforces this accessibility: no need for a complex accounting system, Notion is enough to start efficient invoice management.
Create Your Invoice → Notion Workflow in 5 Minutes
Setting up the automation is quick and simple:
1. Create a Notion database with your desired columns (Supplier, Date, Amount, etc.) 2. In Extralys, create an extraction template for your invoices 3. Connect your Notion account and select the target database 4. Map extracted fields to Notion columns 5. You're done! Each uploaded invoice becomes a Notion entry
You can also add automatic columns on the Notion side: "To Process" status, receipt date, sequential number. The integration is designed to adapt to your existing workflow.
Try with 50 Free Extractions
Ready to automate your invoices to Notion? Create your Extralys account and test the solution with 50 free extractions. Set up your automation in minutes and discover how document management can become effortless.
With intelligent extraction and Notion as your central hub, you have all the tools for modern, collaborative, and efficient invoice management.