The Problem
You're wasting hours every week copy-pasting data from your receipts. Errors pile up, and your team loses precious time on repetitive tasks.
How it works
1. Create a template
Define the fields to extract from your receipts (number, date, amount, etc.).
2. Set up automation
Connect Google Sheets and define how data should be sent.
3. Upload your documents
Drag and drop your files. Extraction and sending happen automatically.
Expense management is a nightmare for many HR and accounting teams. Employees accumulate receipts and tickets, submit them at month-end in various formats, and someone must then manually enter everything into a spreadsheet. This tedious process can take entire days, not to mention data entry errors and illegible receipts.
Automate Receipt Extraction: Significant Time Savings
Automating receipt extraction transforms a time-consuming manual process into a smooth workflow. Instead of deciphering crumpled receipts and entering each amount by hand, an intelligent extraction solution can read, interpret, and structure this information automatically.
Automated receipt processing uses OCR (Optical Character Recognition) combined with artificial intelligence to identify key data: purchase date, merchant name, total amount, VAT, payment method. This information is then exported directly to your Google Sheets, ready for reconciliation or reimbursement.
- •Automatic extraction of date, amount, and merchant
- •Support for cash register receipts, card receipts, invoices
- •Processing of receipts in multiple languages
- •Structured export to Google Sheets in real-time
How Does AI Receipt Scanning Work?
AI receipt scanning goes far beyond simple text recognition. Our technology analyzes the visual structure of the document to understand context and correctly identify each element.
For example, a supermarket receipt may contain dozens of product lines, but the AI knows to identify the total amount at the bottom of the receipt, the date at the top, and distinguish VAT from other amounts. This contextual intelligence enables accurate extraction even on poor quality or partially illegible documents.
The process is simple: the employee takes a photo of their receipt with their smartphone, sends it to Extralys, and the data is automatically extracted and added to the expense tracking Google Sheets.
Use Case: Expense Management for Distributed Teams
Remote teams or traveling salespeople generate dozens of receipts each month: client meals, transportation, supplies, hotels. Manually centralizing and processing these expenses quickly becomes unmanageable.
With Extralys connected to Google Sheets, the workflow becomes smooth:
1. The employee takes a photo of the receipt from their phone 2. They send it by email or upload it directly to the application 3. AI extracts the data: date, amount, merchant, category 4. Information is automatically added to the shared Google Sheets 5. The manager can validate and the accountant process the reimbursement
This system eliminates submission delays, reduces errors, and provides real-time visibility on expenses.
- •Simplified submission for employees (photo + send)
- •Automatic centralization in Google Sheets
- •Automatic expense categorization
- •Real-time tracking for managers
Expense Report Automation: Beyond Simple Extraction
Expense report automation doesn't stop at data extraction. Once the information is in Google Sheets, you can create complete workflows:
- Automatic calculation of totals by employee and category - Alerts when an expense threshold is exceeded - Automatic generation of monthly reports - Integration with your payroll software for reimbursements
Google Sheets thus becomes the central hub of your expense management, fed in real-time by Extralys without any manual entry.
- •Expense tracking dashboards
- •Automatic calculations and formulas
- •Complete history and traceability
- •Easy export to other systems
Mobile Receipt Scanning: The OCR Solution for Travel
Most receipts are collected while traveling. That's why a high-performing mobile scanning solution is essential. Extralys accepts photos taken with any smartphone, even in imperfect lighting conditions.
Our AI is trained on thousands of receipt formats: thermal cash register receipts, restaurant invoices, taxi receipts, toll tickets, hotel bills. It adapts to each format to extract relevant information with remarkable accuracy.
For teams using Google Sheets as their expense tracking system, this mobile capability is a game-changer. Data arrives in real-time, enabling instant budget monitoring and accelerated monthly closing.
Get Started with 50 Free Extractions
Test automatic receipt extraction to Google Sheets with no commitment. Create your Extralys account, set up your automation in minutes, and discover how much time you can save on expense report processing.
No more piles of receipts to enter, transcription errors, and reimbursement delays. With Extralys, your receipts become actionable data in seconds.