The Problem
You're wasting hours every week copy-pasting data from your delivery notes. Errors pile up, and your team loses precious time on repetitive tasks.
How it works
1. Create a template
Define the fields to extract from your delivery notes (number, date, amount, etc.).
2. Set up automation
Connect Google Sheets and define how data should be sent.
3. Upload your documents
Drag and drop your files. Extraction and sending happen automatically.
Delivery notes are at the heart of logistics: each received shipment generates a document that must be verified, recorded, and archived. When this data remains on paper or in scattered PDFs, visibility on inventory and deliveries becomes unclear. Automatic extraction to Google Sheets transforms these documents into instantly usable data.
Delivery Note OCR Extraction: Digitizing Your Delivery Notes
OCR (Optical Character Recognition) applied to delivery notes automatically reads printed or handwritten information on these documents: note number, delivery date, product references, quantities delivered, driver name.
Unlike basic OCR solutions that simply transcribe text, Extralys intelligent extraction understands document structure. It identifies relevant fields and organizes them in a structured way, ready to be used in Google Sheets.
This approach is particularly suited to delivery notes that can vary considerably from one supplier to another: different formats, variable field positions, presence or absence of barcodes.
- •Reading of printed and handwritten documents
- •Automatic identification of key fields
- •Support for multiple note formats
- •Extraction of product lines and quantities
Shipping Document Processing: Beyond Simple Recording
Shipping document processing is not limited to archiving. Once data is in Google Sheets, many possibilities open up:
**Order/Delivery Matching**: Automatically compare ordered quantities to delivered quantities. Discrepancies are immediately visible.
**Stock Updates**: Feed your inventory tables with received quantities. No more double entry.
**Supplier Tracking**: Analyze delivery times, compliance rates, recurring issues.
**Searchable History**: Instantly find a delivery note by number, date, or supplier.
Use Case: Automating Warehouse Reception
A 50,000 sq ft warehouse receives dozens of deliveries per day. Each reception generates a note that must be:
1. Verified against the order 2. Entered into the inventory management system 3. Archived with the corresponding invoice
Without automation, this process ties up administrative staff and creates delays. With Extralys connected to Google Sheets:
1. The delivery note is scanned upon reception 2. AI extracts: note number, date, supplier, product lines 3. Data arrives in Google Sheets in real-time 4. Matching with the order happens automatically 5. Discrepancies are flagged immediately
Result: 70% reduction in reception administrative time.
- •Quick scan at reception
- •Extraction in seconds
- •Automatic order/delivery matching
- •Alerts on detected discrepancies
Inventory Automation: From Delivery to Stock
One of the major benefits of automatic delivery note extraction is automated stock updates. Each delivery can automatically increment quantities in your inventory spreadsheet.
In Google Sheets, you can create formulas that:
- Add received quantities to existing inventory - Calculate stock value in real-time - Alert when a reorder threshold is reached - Compare actual levels to theoretical levels
This end-to-end automation—from paper delivery note to stock update—eliminates data entry errors and ensures real-time visibility on your goods.
Automate Delivery Note Processing: Simple Setup
Setting up automation with Extralys is quick:
1. **Define your template**: Specify fields to extract (number, date, supplier, product lines, quantities).
2. **Connect Google Sheets**: Select the destination sheet and map each field to a column.
3. **Test with a few notes**: Upload 2-3 delivery notes to verify extraction.
4. **Deploy**: Your teams can now scan or upload notes. Data arrives automatically.
For warehouses with high volumes, Extralys also offers an API to integrate extraction directly into your existing systems.
Try with 50 Free Extractions
Discover how automatic delivery note extraction can transform your logistics. Create your Extralys account and test free with your own documents.
In minutes, you'll see the difference between manual processing and intelligent automation. Less data entry, fewer errors, more visibility on your goods flow.